DMS Contracting LTD

Last updated:  28 November 2025

DMS Contracting LTD (“we”, “us”, “our”) is committed to protecting and respecting your privacy.

This Privacy Policy explains when and why we collect personal information about people who visit our website, enquire about our services, become clients, or work with us, how we use it, the conditions under which we may disclose it to others, and how we keep it secure.

We may change this Policy from time to time so please check this page occasionally to ensure that you’re happy with any changes. By using our website or our services, you’re agreeing to be bound by this Policy.

Any questions regarding this Policy and our privacy practices should be sent by email to contact@dmscontracting.co.uk or by writing to The Data Protection Officer, DMS Contracting LTD, [insert registered office address].

DMS Contracting LTD is a limited company registered in England and Wales under company number [insert company number] with registered office at [insert registered office address]. We are registered with the Information Commissioner’s Office (ICO) under registration number [insert ZA/ICO number or delete if not yet registered – you must register if you process personal data].

We may collect the following information:

• Name, job title, and company/organisation
• Contact information including email address, postal address, and telephone numbers
• Demographic information such as postcode
• Information you provide when completing forms on our website (e.g. contact/enquiry forms, quote requests)
• Details of your visits to our website including, but not limited to, traffic data, location data, weblogs and other communication data
• Correspondence and communications with us (emails, letters, phone calls, etc.)
• For job applicants and employees/contractors: CVs, references, National Insurance number, bank details, right-to-work documentation, etc.
• CCTV footage (if you visit our premises or sites where we operate)

We collect personal data in the following ways:

1. Direct interactions (phone, email, in person, forms on the website)
2. Automated technologies (cookies – see our Cookie Policy below)
3. Third parties (e.g. subcontractors, clients who introduce you, recruitment agencies, credit reference agencies, publicly available sources such as Companies House)

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

Purpose/ActivityType of dataLawful basis for processingTo register you as a new client or supplierIdentity, ContactPerformance of a contract with youTo provide our contracting servicesIdentity, Contact, Financial, TransactionPerformance of a contract with you; Necessary for our legitimate interestsTo manage payments, fees and chargesIdentity, Contact, FinancialPerformance of a contract; Necessary for our legitimate interestsTo manage our relationship with you (notices, updates)Identity, Contact, Profile, MarketingPerformance of a contract; Necessary to comply with a legal obligation; Legitimate interestsTo administer and protect our business and this websiteTechnical, UsageNecessary for our legitimate interests (running our business, IT security, fraud prevention)To deliver relevant website content and advertisementsIdentity, Contact, Usage, Marketing, TechnicalLegitimate interests (to grow our business)To deal with job applications and employmentIdentity, Contact, Employment-relatedPerformance of a contract; Legal obligation; Legitimate interests

We may use your data to send you marketing communications if you have requested information from us or purchased services from us and you have not opted out.

You can ask us to stop sending you marketing messages at any time by clicking the “unsubscribe” link in any email or by contacting us.

Our website uses cookies to distinguish you from other users. For detailed information on the cookies we use and the purposes for which we use them, see our separate Cookie Policy [link to your Cookie Policy page].

We may share your personal information with:

• Sub-contractors and suppliers who help us deliver our services
• Professional advisers (accountants, lawyers, insurers)
• HM Revenue & Customs, regulators and other authorities
• Credit reference agencies and fraud prevention agencies
• Third-party service providers (IT providers, website hosting, email providers, payment processors, analytics providers such as Google Analytics)
• In the event of a business sale or reorganisation, the new owners

We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes.

Some of our third-party providers may be based outside the UK/EEA. Whenever we transfer your personal data out of the UK, we ensure a similar degree of protection by using UK-approved mechanisms (e.g. UK International Data Transfer Agreement or UK Addendum to the EU SCCs).

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way. We limit access to your personal data to those employees and third parties who have a business need to know.

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

Typical retention periods:

• Contract/client records: 7 years after completion of the project
• Financial records: 6 years after the end of the relevant tax year
• Unsuccessful job applications: 12 months
• CCTV footage: usually 30 days

Under certain circumstances, you have rights under UK data protection laws in relation to your personal data:

• Request access to your personal data (Subject Access Request)
• Request correction of your personal data
• Request erasure of your personal data
• Object to processing of your personal data
• Request restriction of processing
• Request transfer of your personal data
• Right to withdraw consent

If you wish to exercise any of these rights, please contact our Data Protection Officer at the details above. You will not usually have to pay a fee, and we will respond within one month.

You also have the right to complain to the Information Commissioner’s Office (ICO) – www.ico.org.uk.